In analyzing the new California Electronic Discovery Act (I'm going to start calling it "CEDA" for short), I might as well start at the beginning.
The first thing that will occur if litigation arises? There'll be a bunch of litigation hold letters going around. I say a bunch because it could manifest several ways; outside counsel to your adversary, outside counsel to inside counsel, inside counsel to the enterprise, the CIO/CTO to the IT department, the CEO to the CIO/CTO...you get the idea. In some cases, as illustrated above, the letter may not even be coming from an attorney.
What might the letter look like? Here's an example of a litigation hold letter theoretically issued from outside counsel to an adversary (in PDF format). The names were changed to protect the innocent (and the guilty, for that matter).
This is only a sample to give you an idea of what a letter of this kind might look like. The purpose is to illustrate items you may or may not have thought about. Like snowflakes, no two letters will ever be exactly the same. Only a professional with personal knowledge of your specific requirements should ever create and/or issue a litigation hold letter.
Enough disclaimers? Ok then...chew on this for a Monday and my next post will cover what didn't make it into the CEDA. It might surprise you.